Privacy Policy – EAS Website

What it covers

The Education Achievement Service (EAS) and its member Local Authorities are committed to protecting and respecting your privacy. We collect and process personal data and this policy will inform you how we handle the information we collect and process when you visit our websites and tell you about your privacy rights and how the law protects you.

It is important that you read this policy so that you are fully aware of how and why we are using your data.

We are the controller and responsible for your personal data.

This version was last updated on 27 June 2022.

What information do we collect, use, hold, process and share?

You can browse the EAS website to view core information about the organisation without disclosing any information about yourself.

Personal data, or personal information, means any information about an individual from which that person can be identified.

The types of information we may collect, use, process and share include: your name, title, postal address, email address, telephone number and school link.

We may also collect information automatically about your usage of the websites using cookies and other technology. To that effect, we use your IP address (a series of numbers that identifies a computer on the internet) to collect, among other things, internet traffic data and data regarding your browser type and computer. We use this information to measure and analyse information on visits to the websites, to tailor the websites to make it better for visitors and to improve technical performance. If you do not want to receive cookies, you may reject them by using your browser settings provided they are not necessary for delivery of our websites or services to visitors. For more information see our Cookie Policy.

How does the EAS use this information

EAS will use the personal information:

  • To manage our relationship with you (notifying changes to our terms or privacy policy;
  • To administer and protect our business and the websites.

We may also use the information;

  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
  • Where we need to comply with a legal or regulatory obligation.

Cookies: You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.

The lawful basis on which we use this information

We must have a lawful basis for processing your personal information. This will vary on the circumstances but typical examples include:

  • It is necessary for entering into or performing a contract with you;
  • You have given your consent to the processing of your data for one or more specific purpose;
  • It is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Storing this information and data security

We will protect the quality and integrity of your personal information, in accordance with current law. We have implemented technologies and security policies to protect the stored personal data of our users from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

We will continue to enhance our security procedures, as new technology becomes available.

We hold personal data for individuals whilst they are linked to a school within the EAS region. On confirmation that an individual has left an establishment, their records will be deleted in accordance with current law.

Personal information sharing and disclosure

The Education Achievement Service will only share anonymised, aggregated data to member LAs, and we will not disclose, sell or rent your personal information to anyone, or use personal data for any other purpose incompatible with the purpose for which it was originally collected.

We do not transfer your personal data outside the European Economic Area.

Your rights

You have certain rights in relation to your personal information. You can ask us at any time to provide you with a copy of your personal information you have supplied to us, and which is held by EAS, you are entitled to ask us for a copy of this information in a structured, commonly used and machine readable format. If you think the personal data we hold about you is inaccurate or incomplete, you can ask us to correct it or complete it.

In some circumstances you also have the right to object to our processing of your data and can ask us to restrict our use of your data and to delete it. There are some exceptions to these rights, however. For example, it will not be possible for us to delete your data if we are required by law to keep it or if we hold it in connection with a contract with you. Similarly, access to your data may be refused if making the information available would reveal personal information about another person or if we are legally prevented from disclosing such information

A request to view any personal information EAS holds should be made in the first instance to the user’s LA or EAS. EAS contact details are listed below.

Visitors to our websites

When someone visits any EAS website, we may use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of unique visits to parts of each site. This information is only processed in an anonymous way which does not identify anyone individually. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be open about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Use of cookies

Cookies are small text files sent to your computer or mobile device by the websites that you visit. They help make websites work better and provide information to the owners of the site. For instance, we use language cookies to know what language you would like the web site displayed to you in. By understanding how people use our site, we can improve the navigation and content to better meet people’s needs. The information we collect includes IP address, pages visited, browser and operating system. The data will not be used to identify any user personally.

What information do we collect?

We may monitor user activity to enhance content provided on this site, using Google Analytics, a web analytics service provided by Google Inc. (‘Google’). Google Analytics uses ‘cookies’ and JavaScript code to help analyse user activity on websites. The information generated about your use of the website (including your anonymised IP address) will be transmitted to and stored on Google servers in the United States.

Google will use this information to produce user activity reports for this website. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
Google will not associate your IP address with any other data previously held. You may refuse the use of cookies by selecting the appropriate settings on your browser. Please note that if cookies are disabled, you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Cookies used on

HttpOnly HTTP Session Ensures visitor browsing-security by preventing cross-site request forgery. Th is cookie is essential for the security of the website and visitor. United Kingdom
PHPSESSID HTTP Session Preserves user session state across page requests. United Kingdom
rc::a HTTP Persistent This cookie is used to distinguish between humans and bots. Th is beneficial for the website, in order to make valid reports on the use of their website. United States
rc::c HTTP Session This cookie is used to distinguish between humans and bots. United States
_ga HTTP 2 Years Registers a unique ID that is used to generate statistical data on how the visitor uses the website. United States
_gat HTTP 1 Day Used by Google Analytics to throttle request rate United States
_gid HTTP 1 Day Registers a unique ID that is used to generate statistical data on how the visitor uses the website. United States

These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. If you do not want your browser to accept cookies, you can turn off the cookie acceptance option in your browser settings. Note: By doing this some areas of the website, features, and information may not function or display properly.

Questions or suggestions

If you have any questions, comments, requests or suggestions regarding this policy or have any concerns about the processing of your personal data by the Education Achievement Service and/or its member LAs please contact us, details are listed below or contact:- the Information Commissioner’s Office (ICO) (

Contact Details

By Post
Education Achievement Service
Tredomen Gateway
Tredomen Park
Ystrad Mynach
CF82 7EH

By Email

By Telephone
01443 864963

Opening Hours
Monday to Friday 8.30am to 5pm

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